flagship course
VR Live Events
Plan and run a live virtual-reality or virtual event: platforms, access, moderation, safety and measures of success.
about this course
What you will be able to do
- Understand Explain event formats and platforms.
- Apply Prepare tech checks and run sheets.
- Analyse Read attendance data.
- Evaluate Judge safety, privacy and access.
- Create Run a small pilot event.
Task, condition and standard
Task
Plan and run a 30-minute virtual event for 10 to 20 people, with rehearsal, moderation, accessibility, feedback and report.
Condition
Computers or VR headsets as available, a free event platform, two peers and a mentor.
Standard
Rehearsal passes; moderation rules enforced; accessibility options present; feedback from 80 per cent of attendees; report with data; peers rate Meets or better.
Who it is for: Event planners, teachers, community groups, trainers. Requirements: none. Materials: lesson text, worked examples, templates, rubric, quiz, tracker.
lesson by lesson
8 modules with worked examples
Module 1 Formats, platforms and fit 3 hUnderstand
A virtual event can run on a flat screen, a headset or both. The best format is the one your audience can use.
- Desktop 3D spaces and video rooms are easiest to join.
- Headsets give presence but need equipment, space and comfort checks.
- Hybrid events stream a live room to virtual guests.
- Check bandwidth, device ownership and time zones.
Activity. Compare three formats for one event goal.
Standard to meet. Include device needs, access and cost in the table.
Module 2 Goals, audience and plan 3 hCreate
Define success before choosing tools.
- Write one goal with a number, such as 60 attendees with 70 per cent staying to the end.
- Write a one-page event plan: audience, format, date, agenda, roles and budget.
- Plan how guests join: link, app or invitation.
- Prepare an event page with what to expect.
Activity. Write goals and a one-page plan.
Standard to meet. Set measurable goals and cover roles and timing in the plan.
Module 3 Technical checks and fall-backs 4 hApply
Test everything on real devices before the event.
- Accounts, links, audio, avatars and screen sharing.
- Test on each device type and connection speed.
- Prepare a backup video link and a helper desk.
- Record known issues and fixes.
Activity. Build a ten-item checklist and test it on three devices.
Standard to meet. Test the checklist and log issues.
Module 4 Moderation and safety 4 hEvaluate
Virtual spaces need clear rules and active moderators.
- Code of conduct; tools to mute, block and report.
- Age rules, parental consent for minors and no sharing of personal data.
- Trained moderators with a script: warn, mute, remove, report.
- Keep an incident log.
Activity. Write rules, a moderator script and an escalation plan.
Standard to meet. Write clear rules and test them in a mock session.
Module 5 Accessibility and comfort 4 hEvaluate
Everyone should be able to take part.
- Captions, transcripts and keyboard options.
- Motion-sickness settings: teleport movement, short sessions and breaks.
- Time zones, language and sign-up form questions about needs.
- Alternatives for those without headsets.
Activity. Write an access plan.
Standard to meet. Cover vision, hearing, motion and device access in the measures.
Module 6 Run sheet and rehearsal 4 hApply
Smooth delivery needs a minute-by-minute plan.
- Roles: host, tech, moderator, content lead.
- Rehearse twice with real devices and record it.
- Plan transitions and time for questions.
- Keep a printed copy of the run sheet.
Activity. Run a rehearsal and log fixes.
Standard to meet. Log fixes and run a clean second rehearsal.
Module 7 Live run 4 hCreate
Deliver your pilot event calmly.
- Welcome, rules, content, questions and answers, close.
- Handle problems calmly and use the helper desk.
- Collect feedback and record attendance.
- Keep a live issue log with times.
Activity. Run the pilot event.
Standard to meet. Ask your mentor to observe and sign the run.
Module 8 Measure, report and improve 3 hAnalyse
Learn from the data.
- Attendance, time in event and feedback scores.
- Fix the top issues and plan the next event.
- Send a thank-you and a survey within 24 hours.
- Share a one-page report.
Activity. Write the report.
Standard to meet. Report has numbers, feedback and three dated improvements.
assessment
How you are checked
Your evidence: plan, run sheet, tech checklist, feedback report. Two peers and one mentor mark it with this rubric. Pass: no criterion at 'Not yet'.
| Criterion | Not yet | Meets | Exceeds |
|---|---|---|---|
| Tech readiness | Gaps | Checked | Tested twice |
| Safety and access | Gaps | Plans | Plans applied |
| Reporting | No data | Data | Data and actions |
| Event data | Feedback not collected | Attendance, drop-outs and feedback scores recorded | Drop-outs matched to causes and one fix tested |
| Child safety and data rules | Age and data rules not checked | Age limit, recording consent and data rule are written down | Rules checked and a moderation step practised |
Ten-question check, with model answers
Q1. Name a format.
Model answer: Desktop 3D, headset VR or hybrid. (Covered in module 1: Formats, platforms and fit. To pass that module: Include device needs, access and cost in the table.)
Q2. Why a fallback?
Model answer: Protect the session. (Covered in module 3: Technical checks and fall-backs. To pass that module: Test the checklist and log issues.)
Q3. Code of conduct use?
Model answer: Set behaviour rules. (Covered in module 4: Moderation and safety. To pass that module: Write clear rules and test them in a mock session.)
Q4. Motion sickness fix?
Model answer: Teleport movement or breaks. (Covered in module 5: Accessibility and comfort. To pass that module: Cover vision, hearing, motion and device access in the measures.)
Q5. Time zone issue?
Model answer: Choose fair times. (Covered in module 5: Accessibility and comfort. To pass that module: Cover vision, hearing, motion and device access in the measures.)
Q6. Metric?
Model answer: Attendance or rating. (Covered in module 8: Measure, report and improve. To pass that module: Report has numbers, feedback and three dated improvements.)
Q7. Roles?
Model answer: Host, tech, moderator. (Covered in module 6: Run sheet and rehearsal. To pass that module: Log fixes and run a clean second rehearsal.)
Q8. Rehearsals?
Model answer: At least two. (Covered in module 6: Run sheet and rehearsal. To pass that module: Log fixes and run a clean second rehearsal.)
Q9. Privacy?
Model answer: No personal data sharing. (Covered in module 4: Moderation and safety. To pass that module: Write clear rules and test them in a mock session.)
Q10. Access feature?
Model answer: Captions. (Covered in module 5: Accessibility and comfort. To pass that module: Cover vision, hearing, motion and device access in the measures.)
levels L1 to L7
The ladder, slide by slide
Seven slides, one per level. Open each for the slide text and the speaker notes.
Slide 1 L1 Basic: Formats, platforms and fit
L1: learner can name formats. Focus module: Formats, platforms and fit (Understand, 3 h). A virtual event can run on a flat screen, a headset or both. The best format is the one your audience can use. Key points: Desktop 3D spaces and video rooms are easiest to join. Headsets give presence but need equipment, space and comfort checks. Hybrid events stream a live room to virtual guests. Check bandwidth, device ownership and time zones.
Speaker notes. Teach: open with the worked example. A training session uses a desktop 3D room so that every learner can join from a laptop. A product launch offers a headset option to early adopters after a survey shows 5 per cent own headsets. Then set the activity: Compare three formats for one event goal. Mark against the standard: Include device needs, access and cost in the table. Check at this level: Name a format. Model answer: Desktop 3D, headset VR or hybrid.
Slide 2 L2 Awareness: Goals, audience and plan
L2: learner knows safety. Focus module: Goals, audience and plan (Create, 3 h). Define success before choosing tools. Key points: Write one goal with a number, such as 60 attendees with 70 per cent staying to the end. Write a one-page event plan: audience, format, date, agenda, roles and budget. Plan how guests join: link, app or invitation. Prepare an event page with what to expect.
Speaker notes. Teach: open with the worked example. A community group aims for 60 attendees and a 4 out of 5 satisfaction score. It sends one link 24 hours before and a reminder one hour before. Then set the activity: Write goals and a one-page plan. Mark against the standard: Set measurable goals and cover roles and timing in the plan. Check at this level: What makes a goal measurable? Model answer: It has a number, such as 60 attendees.
Slide 3 L3 Foundation: Technical checks and fall-backs
L3: learner can check tech. Focus module: Technical checks and fall-backs (Apply, 4 h). Test everything on real devices before the event. Key points: Accounts, links, audio, avatars and screen sharing. Test on each device type and connection speed. Prepare a backup video link and a helper desk. Record known issues and fixes.
Speaker notes. Teach: open with the worked example. A fallback video link saves a session when the 3D room fails to load for ten attendees. Then set the activity: Build a ten-item checklist and test it on three devices. Mark against the standard: Test the checklist and log issues. Check at this level: Why a fallback? Model answer: Protect the session.
Slide 4 L4 Practitioner: Moderation and safety
L4: learner can run a session. Focus module: Moderation and safety (Evaluate, 4 h). Virtual spaces need clear rules and active moderators. Key points: Code of conduct; tools to mute, block and report. Age rules, parental consent for minors and no sharing of personal data. Trained moderators with a script: warn, mute, remove, report. Keep an incident log.
Speaker notes. Teach: open with the worked example. A disruptive participant is muted, removed and reported according to the code. The log records time, action and follow-up. Then set the activity: Write rules, a moderator script and an escalation plan. Mark against the standard: Write clear rules and test them in a mock session. Check at this level: Code of conduct use? Model answer: Set behaviour rules.
Slide 5 L5 Specialist: Accessibility and comfort
L5: learner can analyse. Focus module: Accessibility and comfort (Evaluate, 4 h). Everyone should be able to take part. Key points: Captions, transcripts and keyboard options. Motion-sickness settings: teleport movement, short sessions and breaks. Time zones, language and sign-up form questions about needs. Alternatives for those without headsets.
Speaker notes. Teach: open with the worked example. Teleport movement and 10-minute breaks reduce discomfort for headset users. A form asks about captions and break needs. Then set the activity: Write an access plan. Mark against the standard: Cover vision, hearing, motion and device access in the measures. Check at this level: Motion sickness fix? Model answer: Teleport movement or breaks.
Slide 6 L6 Advanced: Live run
L6: learner can lead. Focus module: Live run (Create, 4 h). Deliver your pilot event calmly. Key points: Welcome, rules, content, Q and A, close. Handle problems calmly and use the helper desk. Collect feedback and record attendance. Keep a live issue log with times.
Speaker notes. Teach: open with the worked example. The pilot finishes on time with 14 attendees and three technical issues, all solved within 5 minutes. Then set the activity: Run the pilot event. Mark against the standard: Mentor observes and signs the run. Check at this level: Where are problems recorded during the event? Model answer: In a live issue log with times.
Slide 7 L7 Super expert: Measure, report and improve
L7: learner can audit. Focus module: Measure, report and improve (Analyse, 3 h). Learn from the data. Key points: Attendance, time in event and feedback scores. Fix the top issues and plan the next event. Send a thank-you and a survey within 24 hours. Share a one-page report.
Speaker notes. Teach: open with the worked example. Average rating 4.3 out of 5 and 11 of 14 attendees (79 per cent) stayed to the end. The report lists three fixes. Then set the activity: Write the report. Mark against the standard: Report has numbers, feedback and three dated improvements. Check at this level: Metric? Model answer: Attendance or rating.
jobs this leads to
Where this takes you
- Virtual event coordinator. Plans sessions.
- Event moderator. Keeps safe space.
- Tech support host. Helps attendees.
- Learning facilitator. Runs training.
- Community manager. Builds groups.
Next courses: holographic theatre, podcasting, social network building.
ten locations and global
Your place
Privacy and child-protection rules differ by place.
India (Bengaluru)
Language: English, Hindi, Kannada. Write numbers in INR. Personal data rule: Digital Personal Data Protection Act 2023. Skills frame to name in your evidence: National Skills Qualifications Framework (NSQF) and the national credit framework. Consumer rule: Consumer Protection Act 2019.
Netherlands (Eindhoven area)
Language: Dutch, English. Write numbers in EUR. Personal data rule: EU GDPR (Dutch: AVG), supervised by the Autoriteit Persoonsgegevens. Skills frame to name in your evidence: the Dutch qualification framework (NLQF) linked to the European Qualifications Framework. Consumer rule: EU and Dutch consumer rules (14-day cooling-off for online sales).
UAE (Dubai and Abu Dhabi)
Language: Arabic, English. Write numbers in AED. Personal data rule: Federal Decree-Law No. 45 of 2021 (personal data protection). Skills frame to name in your evidence: the emirate education and training regulators (for example KHDA in Dubai) and the national qualifications framework. Consumer rule: local consumer-protection law.
Brazil (Sao Paulo)
Language: Portuguese (Spanish and English support). Write numbers in BRL. Personal data rule: LGPD (Lei Geral de Protecao de Dados). Skills frame to name in your evidence: the national technical-education catalogue and the national S-system training bodies. Consumer rule: the Consumer Defence Code (CDC).
Canada (Toronto)
Language: English, French. Write numbers in CAD. Personal data rule: PIPEDA, with provincial rules where they apply. Skills frame to name in your evidence: the provincial colleges framework and the national credential-recognition guidance. Consumer rule: local consumer-protection law.
United States
Language: English, Spanish. Write numbers in USD. Personal data rule: state privacy laws (for example California), and COPPA for children under 13. Skills frame to name in your evidence: state and community-college credit systems. Consumer rule: local consumer-protection law.
Singapore
Language: English, Mandarin, Malay, Tamil. Write numbers in SGD. Personal data rule: Personal Data Protection Act (PDPA). Skills frame to name in your evidence: the Singapore national skills frameworks and the national credit system. Consumer rule: local consumer-protection law.
Australia
Language: English. Write numbers in AUD. Personal data rule: the Privacy Act 1988 and the Australian Privacy Principles. Skills frame to name in your evidence: the Australian Qualifications Framework (AQF) levels. Consumer rule: local consumer-protection law.
Hong Kong (Eastern Asia)
Language: Chinese (Cantonese, Mandarin), English. Write numbers in HKD. Personal data rule: the Personal Data (Privacy) Ordinance. Skills frame to name in your evidence: the Hong Kong Qualifications Framework. Consumer rule: local consumer-protection law.
Georgia and Israel (Western Asia)
Language: Georgian, Hebrew, Arabic, English. Write numbers in GEL or ILS. Personal data rule: the personal data law of the country where the learner lives. Skills frame to name in your evidence: the national qualifications framework of that country. Consumer rule: local consumer-protection law.
Cayman Islands (Caribbean)
Language: English. Write numbers in KYD. Personal data rule: the Data Protection Act. Skills frame to name in your evidence: the local education and training framework. Consumer rule: local consumer-protection law.
Mexico
Language: Spanish, English. Write numbers in MXN. Personal data rule: the federal law on personal data held by private parties. Skills frame to name in your evidence: the national competency certification system and the education ministry levels. Consumer rule: local consumer-protection law.
Global
The global version uses plain English, metric units, and your own currency. Machine translation is available in every language; the English text is the official text. Before you act for real, check your local rules with an adviser. Currency: USD (or your own currency, written next to every number).
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Draft
Draft flagship. Written in our own words. Not live. Check local rules with an adviser before you act for real.