Admin guide

Session kit Facilitator guide Participant guide Admin guide Pre, during, post Assessments

Set up

• Create the session: title, date, time (stored once, shown in each learner's time zone), join button, recording slot.
• Load the pre-read and post-read.
• Schedule reminders: 3 days, 1 day, 2 hours.
• Create polls and the quiz; each one has a stated purpose.
• Set the help route and reply time.
• Test as a learner with demo data only.

On the day

• Rehearse 30 minutes before.
• One helper on chat, one on the join page.
• Log problems without naming learners.

After

• Check the recording is up and the join button says "watch recording".
• Send the notification and check attendance.
• Issue certificates only to learners who passed the quiz.
• Add real time stamps to the recording agenda.

Data care

• Say why we ask, before we ask.
• Ask for the least we need. No name for polls.
• Make it optional. Say what happens if you skip.
• Show who can see the answer.
• Keep it only as long as the table says, then delete.
• Never share a list of learners with another company unless the learner said yes for that purpose.
• Never use answers to rank or shame a learner.
• Children and young people: a parent or guardian agrees first, where the law asks for it.
• Anyone may ask to see, correct or delete their answers. Support replies within 24 hours.
• Test data only until the owner says live.

Retention

Real mail, SMS or WhatsApp and going live need written approval first.

VARK LS: V visual, A aural, R read/write, K kinaesthetic, Au authoring, T training, L learning, E earning. Choose how you learn: see it, hear it, write it, do it.